Access Form

Access Requests

Please use this form to submit access requests to Mech-controlled areas of CEME, Rusty Hut, Kaiser, the High Head Laboratory, and the PACE lab wing of ICICS. You may also use this form to upload safety certificates for the Department's records, without submitting an access request.

  • If you have a different legal name on UBC Systems, please indicate your legal name here so we can verify your identity.
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    Note for FASmail users: @mech.ubc.ca email addresses are currently being marked as Spam by UBC if used in the "Your Email" fields. Please use YourCWL@mail.ubc.ca - it will automatically route to your @mech.ubc.ca email.

  • This should generally be the faculty member or manager responsible for the space.
  • The system will automatically send a copy of your request to your supervisor for approval. The supervisor / authorizer must send a confirmation of approval to facilites@mech.ubc.ca before your access request will be approved.
    @mech.ubc.ca email addresses are okay to use in this field.
  • Please indicate:
    - The rooms you need access to,
    - Nature of visit (e.g, I am an MASc student who will be doing research in this lab)
    - When your access should end.

  • Training and Orientation Document Upload

    Please upload your required training certificates and site-specific orientation forms below. If you previously requested access on or after August 1, 2016, your certificates should be on file. If you believe your certificates are on file, you may choose to not re-upload them. We will contact you if certificates are missing.
    Site-specific orientation forms are required for all access requests, including access renewal.

    Please ensure there are no spaces in the file name. Last,First is replaced with your name, ######## is replaced with your student or employee ID, and YYYYMMDD is replaced with a four digit year, two digit month, and two digit day of when you completed the course.

  • Your file should be named as follows:
    Last,First(orPreferred)-########-NWSO-YYYYMMDD.pdf

    If you are uploading an APSC Student Team Safety Training Certificate instead, please replace "NWSO" with "EDT"

    Accepted file types: pdf, Max. file size: 20 MB.
  • Your file should be named as follows:
    Last,First(orPreferred)-########-BH-YYYYMMDD.pdf
    Accepted file types: pdf, Max. file size: 20 MB.

  • Your file should be named as follows:
    Last,First(orPreferred)-########-WVP-YYYYMMDD.pdf

    Accepted file types: pdf, Max. file size: 20 MB.
  • Your file should be named as follows:
    Last,First(orPreferred)-########-CODEHERE-YYYYMMDD.pdf

    CODEHERE should be replaced with the following codes, depending on which RMS course you took to fulfill this training requirement:
    - WHMIS - for WHMIS training
    - CHEM - for Chemical Safety Training
    - ILS - for Introduction to Laboratory Safety Training
    Accepted file types: pdf, Max. file size: 20 MB.
  • Your file should be named as follows:
    Last,First(orPreferred)-########-PM1-YYYYMMDD.pdf
    Accepted file types: pdf, Max. file size: 20 MB.
  • Your file should be named as follows:
    Last,First(orPreferred)-########-PM2-YYYYMMDD.pdf
    Accepted file types: pdf, Max. file size: 20 MB.
  • Upload your Site-Specific Orientation form(s) here.

    Your file should be named as follows:
    Last,First(orPreferred)-########-SO-ROOMNUMBER-YYYYMMDD.pdf

    Drop files here or
    Accepted file types: pdf, Max. file size: 20 MB.
    • Your file should be named as follows:
      Last,First(orPreferred)-########-CERTIFICATETYPE-YYYYMMDD.pdf

      Example Certificate Types: Laser safety (LSP), Transportation of Dangerous Goods (TDG), Fire Extinguisher (FE), Respirator (PPE), Occupational First Aid Level 1 (OFA1), Floor Warden (FW), CAIRS (for supervisors only)
      Drop files here or
      Max. file size: 20 MB.